Senior Professional in Human Resources (SPHR) Certification Practice Exam 2026 - Free SPHR Practice Questions and Study Guide

The recommended course of action involves confronting the employee and showing the proof of the theft. This approach is appropriate as it ensures that the situation is addressed directly and transparently while also allowing the employee the opportunity to explain their actions. By presenting the evidence of the alleged download of sensitive information, the management can engage in a discussion that may reveal context, intent, or any misunderstandings regarding the incident.

This method supports a fair and consistent application of company policies regarding data security and protect itself legally. It demonstrates a commitment to due process and provides a chance for the employee to be heard before any further actions are taken. It also helps in maintaining a level of professional conduct within the organization by not escalating the situation unnecessarily or making accusations without a proper dialogue. This responsiveness can also contribute to understanding and preventing similar incidents in the future.